1	Choosing a New Student Information System (SIS) Process and Project Proposal Three Forks, LLC Copyright Three Forks, LLC
2	Facilitators Sarah Johnson Marketing sjohnson@threeforks.com Stephen Peterson Managing Partner speterson@threeforks.com
3	Meeting Goals Provide an overview of the entire process of selecting and implementing a new SIS Provide general overview of the SIS marketplace Work with institutional staff to assess needs, goals and long range vision for a new SIS
4	Current SIS Composed of Databases from various Vendors Admissions / Registration – Computing Options - College Student Accounts / Billing – Computing Options – SOAR Financial Aid – CollegeBoard – PowerFAIDS Other Services – Human Resources, General Accounting – systems provided by San Bernardino County Running on distinct hardware platforms Computing Options – HP 3000 with MPE/iX PowerFAIDS – Intel with Windows 2000
5	Process Overview
6	Evaluation Process - 1 Realize a need to upgrade the current SIS Perform a self assessment of the college’s needs and goals for information management Review the marketplace: assess vendors and product offerings Evaluate and compare SIS products through demonstrations, feature lists Select a system, and negotiate and purchase the system Plan the implementation phase of the SIS
7	Evaluation Process - 2 Review current business practices and procedures, recognizing that new system will present new methods for working Install new hardware and database Train IT staff in operation of the new system Convert legacy data into new database structure Provide staff training with an eye towards new processes and procedures to effectively use new SIS Implement any custom programming required to meet state or institutional reporting requirements Carefully test and monitor the implementation process to ensure quality
8	Evaluation Process - 3 Develop a plan to assess on-going SIS needs as the college expands Provide ongoing training for staff Implement system upgrades and enhancements Continue to review and revise business procedures to realize maximum efficiency, full utilization of current and newly added features within the SIS
9	Needs Assessment
10	Needs Assessment The first and most critical phase of the selection process! Understanding your own department’s needs will make you a better evaluator and consumer in the marketplace You will achieve a higher level of satisfaction in the final selection by participating fully in this process You are helping the college achieve its 20/20 Vision program goals
11	Needs Assessment Outcome Overview document of your SIS needs and goals Prioritized system capabilities A preliminary evaluation of systems and vendors that you may want to consider based on your stated goals An outline for creating a Request for Proposal (RFP) to evaluate products and invite vendors for product demonstrations
12	Potential Vendors/Products
13	Computing Options COCO Hardware System Supported HP 9000 with HP-UX Database Supported Oracle SQL A full suite of higher education administrative software tools. Each application is modularly built to run on its own individual database. www.computingoptions.com
14	SCT PowerCAMPUS Hardware System Supported Intel Operating Systems Supported Microsoft Windows 2000 Microsoft XP Database Supported Microsoft SQL-Server 2000 PowerCAMPUS provides a fully integrated, efficient and state-of-the-art administrative technology designed for smaller, more intimate schools, which was previously a luxury afforded only to larger institutions. PowerCAMPUS provides a solution to unify the functions of every department. Routine tasks that normally take hours to finish can now be performed in a fraction of the time. www.sct.com
15	SCT Banner Hardware Systems with Operating System HP with HP-UX Databases Supported Oracle SQL Short description – SCT Banner is the only fully integrated, Oracle-based, Internet-native technology solution available today for the higher education community. SCT Banner is a proven, end-to-end solution for student information, advancement, human resources, financial aid, faculty and advisors, finance, and more. www.sct.com
16	Agresso Agresso Business World Hardware Platforms Supported Intel Multiprocessor running Windows 2000 Databases Supported Microsoft SQL-Server 2000 Oracle SQL A comprehensive set of web-based software tools for administrative management, control and reporting designed for both business and higher education. The whole system comprises of a series of modules – Financials, Human Resources, Projects and Business Analysis and Reporting. www.agresso.com
17	Datatel Hardware System Supported with Operating Systems IBM 390 with AIX HP with HP-UX Sun with Solaris Databases Supported IBM U2 Unidata Oracle 9i Colleague is an integrated information solution designed specifically for higher education. Built to enhance the usability of the software and limit the maintenance. It includes four integrated systems – the Student, Financial, Human Resource, and Institutional Advancement. A web-based solution - WebAdvisor – at an additional cost. www.datatel.com
18	Threerivers-CAM CAMS for Windows Hardware Systems Supported Intel Apple Software Systems Supported Microsoft Windows 95, 98, 2000, XP, NT Macintosh using Citrix Database Supported Microsoft SQL-Server 2000 CAMS for Windows is a solution for smaller institutions. It is cost effective, packed with features and functions including student web access and payment by credit card, and does not require a database administrator. www.threerivers-cam.com
19	Threerivers-CAM CAMS Enterprise Hardware System Supported Intel Multi-processor Server Operating System Supported Microsoft Windows 2000 Databases Supported Microsoft SQL-Server 2000 Short description - CAMS Enterprise is a scalable web-based system using leading edge technology to automate your student records, fiscal management, human resources and your entire relationship management. www.threerivers-cam.com
20	Jenzabar CX CX System Hardware Systems Supported with Operating Systems HP with HP-UX IBM with AIX Database Supported Informix SQL A total solution for institutions of higher education that provides all of the advantages of high-end processing – advanced functionality, tools, support for typically larger institutions that handle higher transaction volume, and significantly more robust customization features. www.jenzabar.com
21	Jenzabar EX EX System Hardware Systems Intel multi-processor with Microsoft Windows 2000 Databases Supported Microsoft SQL-Server 2000 Oracle SQL An integrated total campus system, designed for institutions seeking an easy-to-use, out-of-the-box solution. Jenzabar EX is Web-enabled and fully capable of handling all your administrative and student information needs including e-learning, course management, and e-commerce. www.jenzabar.com
22	Wrap Up and Next Steps Proposed project kickoff schedule Questions? Thank You! speterson@threeforks.com 303-378-1070